Reception Set Up

• Silver Chiavari Chairs
• 60 inch Round Reception Tables (seats 8-10)
• Tables for Buffet, Cake, Gifts & DJ
• Mobile Bar Placed To Your Preference
• Easels to Display Bridal or Engagement Portraits

Pricing

• Friday:    $3500
• Saturday:    $4500
• Sunday:    $2500
• Monday-Thursday:    $2500

The rental is from 10:00 a.m. to 12:00 a.m Monday – Saturday.
The rental is from 3:00 p.m. to 12:00 a.m. on Sunday.
Additional hours can be added after 12:00 a.m. for $250 per hour.

Rental Beginning Time:
Unless the client has rented The Harrison Ballroom on the date before the event date, they may not drop off items, begin setting up for their event, or decorate the day before. You may arrive to begin setting up at the rental beginning time stated in the contract.

Facility

• Full Day Rental of the Ballroom
• On-Site Facility Manager the Day of Your Event
• Customizable Floorplan
• Outdoor Patio Cocktail Area or Designated Smoking Area
• Private Bridal Suite
• Grooms Room with Lounge Area
• Sound System to BlueTooth music
• Video System with Projector for Slideshow
• Caterer "Prep" Kitchen with Ice Machine
• No Limitations on Catering

Rental End Time: The rental end time is the time the client, their guests, and all items not being discarded must be exited from the facility. The client should consider ending the event prior to the rental end time to ensure the client is out on time. No decorations, rented furniture, margarita machine, etc. may be stored overnight. Please ensure that all vendors are aware of this policy in advance of booking with them.

Rental of Simply Forever Chapel

The client may add Simply Forever Chapel to their package for 3 hours for $450 to hold your ceremony. Max occupancy in the chapel is 150 people.

Rental of Celebration Party and Event Center

Celebration Party and Event Center is a conjoining venue for the children to play. www.celebratekeller.org. The client may add Celebration Party and Event Center to their package for $150 per hour. There is a minimum of 2 hours required to add this to your event. Additional hours must be done in advanced and cannot be done during your event. No children or guests will be permitted inside until this rental time has begun.

If the client adds Celebration Party Center, they must also add childcare workers. Childcare workers can be added for $25 per hour, per worker. Depending on the ages of the children, staff ratio is 1 to 10 children. Our workers are only here to ensure the safety of the children. They are not babysitters, meaning little ones under two will still need to be with a responsible older sibling or adult supervision. Our workers do not do diaper changes. Any kids refusing to follow rules or poses a safety issue will be sent back to be with their parent until they choose to do so.

Bartender

If the client chooses to serve alcohol during their event, they must use The Harrison Ballroom’s contracted TAB-C bartender to serve all alcohol. A bartender can be added for $45 per hour. Events over 150 people require 2 bartenders. There is a minimum of 5 hours. Please take into consideration the bartender’s set up and break down time. The bartender will arrive 30 minutes before the bar opens to set up the bar. They will stay 30 minutes after the bar is closed to clean up the bar and remove the alcohol from the venue.
***Should the CLIENT or GUEST secretly or openly self-serve alcohol throughout their event, the CLIENT will lose their REFUNDABLE deposit.

Security Police Officer

If the client chooses to serve alcohol during their event, they must use The Harrison Ballroom’s contracted Fort Worth Police Officer from the time the bar opens until the conclusion of CLIENTS rental time. The bar may not open until the Fort Worth Police Officer is on duty. Police Officer can be added for $55 per hour.

Bussers/Servers

Day of Coordination Services may be added if you would like one of our detailed, professional, event coordinators to handle every detail the day of your event. This can be added for $750. If the client choses to add Day of Coordination this needs to be done in advance.
If your caterer is not including bussers to clean the kitchen, maintain the trash, bus tables, keep up with food line, you MUST hire on Bussers. Additional fee for plated dinners.

Day of Coordinator

Day of Coordination Services may be added if you would like one of our detailed, professional, event coordinators to handle every detail the day of your event. This can be added for $750. If the client choses to add Day of Coordination this needs to be done in advance.

Charger Plates

Gold or Silver charger plates may be added on for .75 per plate.

LOVE Letters

Our unique, light up, L-O-V-E letters may be added to any event to add a touch of elegance. The letters light up and are $200.

Cake Cutting

Our staff will cut and plate your cake for your special event. This may be added for $100. Cake cutting is included in all our coordination packages.

Throne Chairs

One silver and white throne chair was added to the event for $150. Two silver and white throne chairs were added to the event for $250.

Chaffing Dishes

One silver and white throne chair was added to the event for $150. Two silver and white throne chairs were added to the event for $250.

Margarita Machine

Our double-sided margarita machine can be added on to any event for $225. This will include 2 flavor mixes that will make two, 5-gallon jugs, and fill both sides. This makes about 160, 8oz margaritas. Client is responsible for the alcohol and added ingredients needed to make the beverage of choice. Client is responsible to bring cups, napkins, straws etc. Additional mix may be added for $20 each.

Pipe and Drape

If the client chooses to add pipe and white or black drapery to their event, this can be done for $100.00 per section or $250 for all 3 sections.

Linens

Standard white, ivory, black, navy, or burgundy polyester linens are included in the rental. The client may upgrade to a specific-colored polyester linen for $12 per linen.

Reserving Your Date

To reserve your date, The Harrison Ballroom requires a signed contract by both parties and an initial payment of 30% of the total package. The balance will be broken into monthly payments and paid in full 30 days before the event is scheduled to be held. If a reservation is made within the 30-day of the event date, full payment is due at the time of booking unless special arrangements are made. Payments will be made by cash or major credit card. A receipt from The Harrison Ballroom will be provided for each payment. If the balance has not been paid 30 days in advance of the event, The Harrison Ballroom has the right to cancel your event and all payments will be non-refundable.

Capacity

CLIENT understands that the maximum seating capacity of The Harrison Ballroom is 300 people and will not exceed this limit. If limit is exceeded, the CLIENT will lose their REFUNDABLE deposit.

Food

You can bring in your own food, drinks, and cake. There is no limitation on catering. You may bring in alcohol if it is served by our TABC bartender, and our police officer is present. We require the catering company to have all food service ready. The caterer is responsible for bussing tables throughout event and cleaning the kitchen area. The caterers are responsible to maintain the trash during the preparation, dinner, and cleanup of the kitchen. All trash must be put in trash bags provided by The Harrison Ballroom, tied, and placed inside the dumpster. If the caterer does not clean the kitchen and maintain the trash, the CLIENT will lose their REFUNDABLE deposit.
If the client is not using a licensed caterer that holds a permit, or the caterer does not agree that it is their responsibility, in their contract with the client, to clean the kitchen, food service area, bus the tables, and maintain the trash during the time they are on-site, the client must add on bussers/servers. Bussers/servers can be added for $40 per hours, per worker. Two bussers/servers must be added at a minimum. Four hours minimum required. If the caterer does not handle these responsibilities, and the client has refused to add on bussers/servers, the CLIENT will lose their REFUNDABLE deposit.

Alcohol Policy

As the host of a private party, the CLIENT acknowledges responsibility for the proper and lawful consumption of alcoholic beverages at The Harrison Ballroom during the duration of the event described in this contract. Alcoholic beverages will be provided by the CLIENT and served through a The Harrison Ballroom’s hired TABC bartender only. Clients may not bring their own alcohol into The Harrison Ballroom to self-serve. Should the CLIENT allow alcohol to be secretly served throughout the event, the CLIENT will lose their REFUNDABLE deposit. The bartender will exercise due care in serving alcoholic beverages and will refuse service to any person appearing to be under the age of 21 or any person who appears to be intoxicated. Identification will be requested from any person who appears to be under 21 years of age. Alcoholic beverages will be removed from anyone believed to be a minor or from any intoxicated person. No person may be self-serving from their car, drinking alcohol in their car, or drinking in the parking lot. The bartender will provide all alcoholic beverages consumed in accordance with the laws and regulations of the State of Texas. The alcoholic beverage service will end no later than 2:00 AM. The CLIENT agrees to fully cooperate and assist The Harrison Ballroom, the bartender, and its agent in enforcing the laws of the State of Texas and the policies of The Harrison Ballroom regarding the consumption of alcoholic beverages.

Tables & Chairs

Included is the use of round tables for seating and rectangle buffet style tables for up to 300 guests. The Harrison Ballroom staff will meet with client to discuss in detail their floorplan. Staff will guide the CLIENT as to the best floorplan and flow of the tables. The buffet tables and the bar must remain by the kitchen. Tables and chairs will be set up and broken down outside of the CLIENT’s rental time. There will be an additional fee of $100 if the client requests changes to the floorplan after the team has set it up. If CLIENT wishes to rearrange any tables and chairs themselves, they must ask The Harrison Ballroom first. CLIENT must inform staff of their need for a flip from ceremony to reception two weeks prior to event. There will be an additional charge of $150 if The Harrison Ballroom must hire additional staff to assist in flipping the client’s event from ceremony to reception during their event. If the CLIENT, their coordinator, or anyone on their behalf move tables and chairs around, there must be no scratching of the floor, damage to the floor, walls, tables, chairs, etc.

Site Decoration

The Harrison Ballroom wants to make every event here a special and welcome experience. Therefore, every effort will be made to allow CLIENT to prepare decorations reflecting their creative requirements. No nails, screws, staples, tape of any kind, or penetrating items should be used on our walls or fine wood. Open flame candles are allowed but must be in a votive or container that will hold wax. Candle should not be bigger than container. No adult or child should be allowed to play with the wax or drip onto the floor or linen. No loose glitter or confetti is permitted inside or outside of The Harrison Ballroom. No live animals are allowed without specific permission from owner. Failure to follow these rules will result in loss of the full damage deposit.

Rental Beginning Time

Unless CLIENT has rented The Harrison Ballroom on the date before the event date, they may not drop off items, begin setting up for their event, and decorate the day before. You may arrive to begin setting up at the rental beginning time stated in the contract. Please do not ask your vendors to call and request permission to come earlier than the contracted rental beginning time. You will not be allowed access to venue before your rental beginning time without paying an additional fee and is based on availability at that time. A rule of thumb, if you think you need to gain access to the venue before the rental beginning time stated in the contract, add the additional time immediately before another client books an event.

Rental Ending Time

The rental end time is the time the CLIENT, their guests, and all items not being discarded must be exited from the facility. The CLIENT should end their event 1 hour prior to the rental end time to ensure the CLIENT and vendors are out on time. Yes, this includes the DJ and/or band so please communicate with them the time they need to be out of the building to determine when the music needs to end. No decorations, rented furniture, margarita machine, etc. may be stored overnight. Please ensure that all vendors are aware of this policy in advance of booking with them. If items are left overnight at The Harrison Ballroom or Celebration Party and Event Center after the rental end time and/or if the CLIENT’S and their guests have not exited the building by the scheduled rental time end, they will lose their REFUNDABLE deposit.

Refundable Damage Deposit

The CLIENT agrees to pay a REFUNDABLE DAMAGE deposit of $500.00. The $500 is broken up into the client’s monthly payment plan. The REFUNDABLE DAMAGE deposit is to be refundable to the CLIENT(s) up to two (2) weeks after the event has been held if there is no damage, the venue’s policies have been followed, and the CLIENT, all their guests, all their vendors exited the building on time. Yes, this includes the DJ and/or band so please communicate with them the time they need to be out of the building to determine when the music needs to end. If there is any damage that exceeds the amount of the security deposit, this shall be paid for by the person financially responsible for the event. The client will be charged $300 per hour for time they, their guests, or vendors are in the venue after their rental end time, and this will be deducted from the amount that is refunded to them. Please consider the time you plan to be out of the venue when booking the rental time.

Cancellation

In the unlikely event the CLIENT should cancel their event, for any reason whatsoever, at any point after signing a contract to rent the venue, and making payments, all payments are nonrefundable. The Harrison Ballroom reserves the right to terminate this contract if the CLIENT fails to meet the financial agreements in this contract, or violates any terms of the contract, in which case the provisions of this cancellation policy also apply. The CLIENT shall not assign or sub-lease any terms, conditions or services contained in this contract or any interest therein without the written consent of The Harrison Ballroom.

Rescheduling Dates

If a date change is requested by the CLIENT more than 6 months prior to the originally scheduled date for the event there is an $500 fee to switch dates. The date change will not be authorized until the $500 fee has been paid in full and an amendment has been signed. The date may not be changed more than once. Date changes will not be authorized if the event is scheduled to occur within the 180-day window.

Pandemic Clause

You are booking your event during the global COVID-19 pandemic and understand the risks associated with planning an event during this time. In the event Tarrant County is under a government mandatory “Stay at Home Order” when your event is scheduled to occur, The Harrison Ballroom will allow the client to reschedule their event within 6 months of the original date. The reschedule penalty fee will be waived and all payments will transfer to this new date. Please note, The Harrison Ballroom will not be providing refunds during a pandemic but will be allowing the CLIENT to reschedule their event to a new date and waiving the rescheduling penalty fees and required timeframes. This is only applicable if Tarrant County is under a government mandated “Stay at Home Order.” This is not applicable if the CLIENT changes their mind about holding their event during the pandemic, the CLIENT’S family does not want the event held during the pandemic, family members are unable to travel due to the pandemic, guests are not able to attend due to COVID exposure, or any other reason except a government mandated “Stay at Home Order.”

Rehearsal

The all-day rental package includes the use of The Harrison Ballroom for a one-hour increment to rehearse for their event. This may take place on a Monday, Tuesday, or Thursday prior to their event. We do not hold rehearsals on Friday, Saturdays, or Sundays. The one-hour increment must end no later than 7:00 p.m. The CLIENT agrees the rehearsal will not be scheduled prior to one month before the event is to occur and will be scheduled based upon The Harrison Ballroom availability. If you exceed your one-hour increment, you will be charged $100 for every 30 minutes you remain in the venue past the scheduled end time, and this will be deducted from your security deposit. Please encourage your wedding party to arrive on time and schedule it at a time that is convenient for them. Guest may not access the bride’s room, or Celebration Party and Event Center during the rehearsal time. There may not be food brought in or trash left throughout the venue, as it will have been cleaned and set for an event.